Last updated: 14 April 2026
1. Introduction
This Privacy Policy explains how Jasper Dalgliesh Photography ('we', 'us', or 'our') collects, uses, stores, and protects your personal data when you visit our website at www.jasperdalgliesh.com or contact us through our contact form.
We are committed to protecting your personal data and processing it in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. The Information Commissioner's Office (ICO) is the supervisory authority for data protection in the United Kingdom.
2. Who We Are (Data Controller)
The data controller responsible for your personal data is:
Email: jd@jasperdalgliesh.com
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us using the details above.
3. What Personal Data We Collect
When you submit an enquiry through our website contact form, we collect the following personal data:
Your name
Your email address
Your phone number (if provided)
The content of your message, including any details about your photography enquiry (e.g. wedding date, event type, location)
We do not collect any special categories of personal data (such as health information) through our contact form. We also do not collect data from children under the age of 13, and our services are directed at adults.
4. How We Collect Your Data
We collect your personal data in the following ways:
Directly from you when you complete and submit our website contact form
When you email or telephone us directly
Our website may also use cookies and similar technologies. Please refer to our Cookie Policy [link if applicable] for more information.
5. Why We Use Your Data (Legal Basis for Processing)
Under UK GDPR, we must have a lawful basis for processing your personal data. We process your data on the following legal grounds:
5.1 Legitimate Interests (Article 6(1)(f) UK GDPR)
We process your contact form data to respond to your enquiry about our photography services. It is in our legitimate interests as a business to respond to prospective client enquiries, and it is reasonable to expect that you provide your details for this purpose.
5.2 Pre-Contractual Steps (Article 6(1)(b) UK GDPR)
Where you are requesting a quote or seeking to book our services, we process your data as necessary to take steps at your request prior to entering into a contract with you.
5.3 Compliance with Legal Obligations (Article 6(1)(c) UK GDPR)
We may be required to process or retain certain personal data to comply with applicable legal obligations, such as financial record-keeping requirements.
6. How We Use Your Data
We use your personal data for the following purposes:
To respond to your enquiry submitted via our contact form
To provide you with information about our photography services
To prepare and send you a quote or booking agreement
To communicate with you before, during, and after a photography booking
To fulfil our contractual obligations to you as a client
To comply with our legal and regulatory obligations
We will not use your personal data for automated decision-making or profiling.
7. Who We Share Your Data With
We do not sell, rent, or trade your personal data to any third parties. We may share your data in limited circumstances with:
Our email and website hosting providers, who process data on our behalf under a Data Processing Agreement
Professional advisors (e.g. accountants or legal advisers) where necessary
Law enforcement or regulatory authorities where we are legally required to do so
Any third parties who process data on our behalf are required to keep your data secure and to use it only for the purposes we specify.
8. International Data Transfers
We primarily process your personal data within the United Kingdom and the European Economic Area (EEA). If we transfer your data outside of the UK or EEA (for example, if a service provider is based outside these areas), we ensure that appropriate safeguards are in place, such as the use of ICO-approved standard contractual clauses or an adequacy decision, to protect your data.
9. How Long We Retain Your Data
We retain your personal data only for as long as necessary for the purposes for which it was collected:
Enquiries that do not result in a booking: up to 12 months from the date of your enquiry
Bookings and client records: up to 7 years following the completion of your booking, to comply with our tax and accounting obligations under HMRC requirements
Financial records: up to 7 years in accordance with HMRC guidance
After these periods, your data will be securely deleted or anonymised.
10. Your Rights Under UK GDPR
Under UK GDPR and the Data Protection Act 2018, you have the following rights in relation to your personal data:
Right of access: You have the right to request a copy of the personal data we hold about you (a Subject Access Request).
Right to rectification: You have the right to ask us to correct any inaccurate or incomplete personal data.
Right to erasure: You have the right to request that we delete your personal data in certain circumstances ('the right to be forgotten').
Right to restrict processing: You have the right to ask us to restrict how we use your personal data in certain circumstances.
Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format where processing is based on consent or contract.
Right to object: You have the right to object to our processing of your personal data where we rely on legitimate interests as our legal basis.
Rights related to automated decision-making: You have the right not to be subject to solely automated decisions that have a legal or similarly significant effect on you. We do not carry out such processing.
To exercise any of these rights, please contact us at jd@jasperdalgliesh.com. We will respond to your request within one calendar month. We may need to verify your identity before we can process your request.
You will not be charged a fee for exercising your rights unless your request is manifestly unfounded or excessive, in which case we may charge a reasonable administrative fee or decline to act on the request.
11. How to Make a Complaint
If you are unhappy with how we have handled your personal data, please contact us in the first instance using the details in Section 2 so that we can try to resolve the matter.
If you remain dissatisfied, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection:
Information Commissioner's Office
Website: www.ico.org.uk / Helpline: 0303 123 1113
Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
12. How We Protect Your Data
We take the security of your personal data seriously and have implemented appropriate technical and organisational measures to protect it against accidental loss, unauthorised access, disclosure, alteration, or destruction. These measures include:
Use of secure, password-protected email accounts
Secure website hosting with SSL/TLS encryption (HTTPS)
Limiting access to personal data to those who have a business need to access it
Regular review of our data security practices
Despite these measures, no data transmission over the internet is entirely secure. If you have reason to believe that your interaction with us is no longer secure, please contact us immediately.
13. Third-Party Websites
Our website may contain links to third-party websites. This Privacy Policy applies only to our website and contact form. We have no control over third-party websites and are not responsible for their privacy practices. We encourage you to review the privacy policies of any external sites you visit.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The date at the top of this document indicates when it was last revised. We encourage you to review this page periodically. Where changes are significant, we will take reasonable steps to notify you.
15. Contact Us
If you have any questions, concerns, or requests relating to this Privacy Policy or how we handle your personal data, please contact us at:
Jasper Dalgliesh Photography
Email: jd@jasperdalgliesh.com